Condition Reports. Digital.
Directly on the Artwork.
Documentr replaces analog condition reports with an intuitive tablet app with stylus support. Annotate damage directly on high-resolution images — offline-capable, GDPR-compliant, museum-ready.
From Paper to Pixel
Why museums need digital condition reports
✕Analog
- Handwritten reports — hard to read, not searchable
- Photos managed separately — no direct association
- No standardized damage recording
- Paper gets lost, gets damaged
- No comparison between conditions possible
✓Digital with Documentr
- Draw damage directly on artwork images
- All data in one place — searchable & exportable
- Configurable damage types & severity levels
- Immutable after finalization — full audit trail
- Automatic before-after comparison
What Documentr Can Do
All tools for professional condition documentation
Digital Condition Reports
Draw damage directly on high-resolution artwork images — with Apple Pencil and pressure-sensitive stylus. Configurable damage types, severity levels, detail photos and complete status workflow.
Loan Management
Complete loan lifecycle according to Spectrum 5.0 — from loan request to return. Automatic condition reports at every handoff point.
Collection Management
Artwork database with complete condition history — title, artist, inventory number, medium, dimensions and status tracking.
Task Management
Tasks assignable to conservators and registrars — with priorities, due dates and direct links to artworks and loans.
Why Documentr?
The advantages that make the difference
Draw Instead of Describe
Mark damage directly on high-res artwork images — with stylus and pressure sensitivity instead of cumbersome text descriptions.
Offline-First
Works completely without internet. Museum basements, storage, transport vehicles — usable everywhere. Syncs automatically when online.
Spectrum 5.0
Data model aligned with the international museum standard — compatible with existing collection management systems.
GDPR & EU Hosting
Self-hosted auth, data on EU servers in Germany. No US cloud dependency.
Seamless Loan Traffic
Automatic condition reports at every handoff point — from outgoing inspection to return.
Comparison & Versioning
Before-after comparison across the entire loan cycle. Finalized reports are immutable — full audit trail.
What Our Users Say
Museums and galleries already working with Documentr
Since we started using Documentr, the quality of our condition documentation has fundamentally improved. Direct annotation on artwork images saves us time every day and reduces interpretation errors.
The loan management workflow is a game-changer. Automatic condition reports at every handoff point — this gives us and our loan partners maximum transparency.
As a private collection, GDPR compliance was especially important to us. The EU hosting solution and self-hosted auth approach convinced us. Finally a solution without US cloud dependency.
Ready to digitize your condition reports?
Start your 14-day free trial now — no credit card required.
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